How Microsoft To Do Google Calendar Integration Works

7 minutes read

Quite a few Microsoft To Do users are upset when they begin browsing as a result of the options to come across some way to combine their Microsoft To Do account with Google Calendar.

Plenty of other endeavor management apps out there, this kind of as Google Tasks and Todoist, combine seamlessly with Google Calendar. Sadly, Microsoft has so considerably refused to add these kinds of an integration.

You are not completely out of luck. There is just one cloud services that integrates perfectly high-quality with the two Google Calendar and Microsoft To Do. That company is Zapier.

What is Zapier?

Zapier is a cloud automation services that allows you automate routines among approximately all of your on the net accounts.

You can get triggers from one particular services, like Gmail or WordPress, and then use them to activate steps on other companies, like Twitter or Google Calendar. The integrations are definitely minimal only by your possess creativeness.

There is a no cost Zapier account you can use, which gives you 10 “Zaps” and 2,000 responsibilities per thirty day period. Just about every Zap is an automation, and each and every job is how several instances it can be induced every single thirty day period right before achieving your limit.

If you do want much more, there are strategies that selection anywhere from considerably less than $20/month for 3,000 duties a month up to just more than $100 for 50,000 tasks a month.

Integrating Zapier with Microsoft To Do

As soon as you produce your account in Zapier, select Make a Zap in the higher left corner to get started with building your very first Microsoft To Do Google Calendar integration.

On the initially Make your zap phase, you will want to lookup for the Microsoft To-Do application in Zapier. 

1. Type microsoft to-do in the lookup field. Select Microsoft To-Do in the success.

2. This will open up the 1st step of developing a Zap, applying Microsoft To-Do activities. To see the accessible gatherings, pick out Display 3 a lot more events

3. This will exhibit all offered situations from Microsoft To Do. 

You can use the following gatherings to set off your integrations with Google Calendar.

  • New Endeavor: Any time you make a new undertaking.
  • New Listing: Each time you produce a new set off.
  • Accomplished Activity: Triggers when you complete a process.
  • Updated Endeavor: Triggers any time you update a process.

You can use any of these events to update your Google Calendar. And this is the place your creativeness will come in. 

Integrating Microsoft To Do with Zapier

Let us just take a look at what the Microsoft To Do Google Calendar integration looks like in Zapier. 

For case in point, let’s say you want to produce a new calendar entry each time you’ve created a new endeavor in Microsoft To Do. To do this, elect New Endeavor under Decide on an Celebration. Then decide on Carry on

If you haven’t connected Microsoft To Do with Zapier but, you are going to will need to pick out Indication in to Microsoft To-Do to proceed. 

At the time connected to your Microsoft To Do account, pick Go on to customise the celebration. To select the list you want to cause on, select Pick out price under Personalize Process

This will load all of the Lists you have in your Microsoft To Do account. Pick the one particular you want to result in your Develop Job from. This will restrict the party only to responsibilities you create in that checklist.

Find Continue to shift on. Pick Exam induce to see if Zapier can join to your Microsoft To Do account. If the connection is profitable, you will see that Zapier learned 1 of the new jobs in that list. 

Decide on Go on to move on. 

Integrating Google Calendar with Zapier

Now that you have the link among Zapier and Microsoft To Do doing work, and firing a trigger each individual time you build a new activity, it is time to make the connection to Google Calendar.

1. In the following phase, you will need to look for for the app just as you did higher than. Kind Google Calendar into the look for area, and find Google Calendar when it will come up.

2. Following, you are going to need to convey to Zapier what you want it to do in Google Calendar each time you build a new job in Microsoft To Do. Pick out Demonstrate 3 far more situations to see the complete list.

3. For this instance, we want to use aspects from the new Microsoft To Do endeavor to create a in depth celebration in Google Calendar. So, decide on Create In-depth Occasion. Then pick out Continue on to go on to the up coming step.

4. You will need to have to pick the Google Calendar account you want to use, or make a relationship to your existing a person. You will only have to do this after, as Zapier will save all connections you make. Pick out Proceed when you are carried out.

5. Now you can determine every single single factor of the Google Calendar celebration applying specifics that Zapier was ready to pull in from your Microsoft To Do endeavor. For instance, for the Calendar Celebration Summary, it almost certainly tends to make the most sense to use the Microsoft To Do process topic.

It is basically rather exceptional just how much info Zapier can pull from your Microsoft To Do duties. There are far too several to listing listed here, but some of the crucial items pulled involve:

  • Job subject matter and human body.
  • Because of, start out, concluded and reminder date and time.
  • Current process standing.
  • Who the undertaking is assigned to.
  • Great importance amount.
  • Done date.

These are just a small part of the listing of data you can select from to pull into Google Calendar functions.

Note: When it arrives to choosing dates, it’s ideal to make the Google Calendar event day the identical as the reminder date in Microsoft To Do. This ensures that you will bear in mind to start the endeavor prior to it’s owing, fairly than the day that it’s because of. 

6. When you are finished configuring which Microsoft To Do details will go into your Calendar Event, pick out Continue.

7. Decide on Check & Proceed to make guaranteed the integration operates. You ought to see a position Test was effective.

8. Select Convert On Zap to total the integration.

Developing Microsoft To Do Google Calendar Integrations

When you take into account just how lots of Microsoft To Do process details you can pull into Zapier (and into Google Calendar occasions), the quantity of integrations you can do is outstanding.

Listed here are a couple of thoughts to get commenced.

  • Make a new Google Calendar event when you produce a new job.
  • Update a Google Calendar party when you update a activity.
  • Delete a Google Calendar function when you total a activity.
  • Develop a recurring Google Calendar occasion when you create a new Microsoft To Do record.

With this amount of automation between the two, it really does not make any difference if Microsoft To Do hasn’t additional Google Calendar integration by default. Though it comes with a selling price, at minimum Zapier allows you accomplish this with not also a great deal hard work.

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